In-person events and meetings, whether indoor or outdoor and regardless of size, should only be held when the purpose of the event/meeting cannot be achieved virtually. All attendees must follow the university’s public health and safety measures and protocols, including but not limited to masking, physical distancing, hand hygiene, and self-screening. Indoor events/meetings are generally discouraged and in some cases will not be allowed. External groups will not be permitted to rent or use university space until further notice.

Student events/meetings

  • Any event/meeting with expected attendance greater than 25 must be conducted virtually.
  • Outdoor events/meetings with attendance up to 25 people require approval through Campus Life.
  • Indoor events/meetings will be limited to a capacity of 10 or less, and require approval through Campus Life.
  • Visitors are not allowed at student events/meetings.

Faculty and staff events/meetings

  • Any event/meeting with expected attendance greater than 25 must be conducted virtually.
  • Outdoor events/meetings with attendance up to 25 people require approval.
  • Indoor events/meetings will be limited to a capacity of 10 or less, and require approval. (Regular, routine meetings should continue to be held virtually.)
  • Approval must be given by an executive vice chancellor, a dean, or a vice chancellor/provost overseeing the school or unit seeking to host an event/meeting. These individuals may appoint a designate for this purpose.
  • Approved mission-critical visitors may attend faculty and staff events/meetings. They and their university host must follow the university’s COVID-19 visitor protocol.

All events/meetings

For the fall semester, the following will not be allowed at approved university events/meetings:

  • Performance group rehearsals, including but not limited to singing, dancing, etc.
  • Sports club practices or other events/meetings involving group physical exertion other than approved fitness classes organized through the Recreation Center, approved Department of Athletics activities, and approved ROTC activities.
  • Food and beverage are not permitted under any circumstance, catered or individual.

For all indoor and outdoor events/meetings, the university hosts must track attendance (name and contact information), confirm compliance with screening, and retain these records until further notice for contact tracing purposes.  University hosts will be expected to adhere to all facility protocols as well.

This protocol is subject to change based on the university’s current COVID-19 alert level or other factors.