Reservations will be available starting September 14.
This process should be followed if a faculty member would like to hold class outside of their assigned classroom (pooled or otherwise) in a non-traditional space. A non-traditional space is any space that is not an assigned classroom (e.g., Beaumont Pavilion, outdoor area east of Sever Hall, Tisch Park, Bowles Plaza, etc.). Approval must be granted by a department chair and/or Dean’s Office for the faculty member seeking to move a class to a non-traditional space.
If you would like to use a non-traditional space for your class, please check Reserve-A-Space (Reserve.wustl.edu and select “Non-Traditional Space”) to see if the desired space is available for reservation. If the space is not listed in Reserve-A-Space, the space must be evaluated and approved by the Office of the Provost or the Provost’s designee. These spaces must meet the university’s health and safety requirements and be inclusive of all students. (Please see “Requirements of a Teaching Space” below.)
Please note that this process must be completed for each request to move a class. You may include multiple instances in one request (e.g., request to hold class in Bowles Plaza 10/5 and 10/12).
- Approval must be granted by a department chair and/or Dean’s Office for the faculty member seeking to move a class to a non-traditional space. Please specify the specific location in your request.
- If approved, the department chair and/or Dean’s Office will notify the requestor. Please schedule the use of the non-traditional space at the desired time through Reserve-A-Space.
- If the space requested is not in the Reserve-A-Space system, the department chair and/or Dean’s Office will forward your space request to Jessica Cissell [Jessica.email@example.com] representing Office of the Provost or Provost’s designee.
- Jessica Cissell [Jessica.firstname.lastname@example.org] from Office of the Provost or Provost’s designee will notify the requestor if the space meets the requirements to hold class.
- If approved, the space will be added to Reserve-A-Space and the requestor may schedule the use of the non-traditional space at the desired time through.
Timing: Please note that a request to hold class in a non-traditional space should be made as far in advance as possible. Due to necessary approvals, it will not be possible to process a request for the same day.
Setup: The spaces will be available as they are regularly found. There will be no additional setup (e.g., chairs, table, trash receptacles, etc.) to the spaces.
Requirements of Teaching Space
- Ability for students and faculty to be physically distanced (i.e., at least 6 ft. apart) and masked.
- Ability to provide access and accommodate any students in the class with registered disabilities.
- Ability for remote students to participate (i.e., faculty member can have Zoom running) – please note that students who may normally be physically present in class may have to unexpectedly switch to remote if advised to isolate or quarantine.
- Ambient noise should be of a level that students (online and in-person) and instructor can hear each other, and that the audio of a recording will be of sufficient quality.
- Ability for the space to meet the instructional needs “as-is” – without any additional setup.